Law Clerk/Real Estate Coordinator (18-month Contract)

Position Details

• Posted: October 9, 2026
• Position Type: Temporary, Full-Time
• Anticipated start date/end date: November 2, 2026 to April 28, 2026
• Location: Saugeen Shores
• Wage: $44.90 to $51.02 per hour (depending on qualifications and experience)
• Hours: 35 hrs/week, Monday to Friday, 8:30 am to 4:30 pm
• Number of Vacancies: 1 (new vacancy within Office of the CAO Department)
• Pension: Enrollment in the OMERS pension plan

Position At A Glance

As the Law Clerk/Real Estate Coordinator, reporting to the Chief Administrative Officer, you will coordinate legal files, conduct research, support real estate and development transactions, prepare legal documentation, maintain records, and facilitate the efficient delivery of legal services across the organization. The position does not provide legal advice but plays a key role in supporting legal operations and reducing reliance on external counsel for administrative and transactional work.

Key Responsibilities

• Maintain confidential legal files, records, correspondence, and document management systems.
• Monitor deadlines, litigation schedules, agreement requirements, and legal matter status.
• Support property acquisitions, dispositions, easements, leases, and other land transactions.
• Conduct title, corporate, due diligence, legal, legislative, policy, and best-practice research.
• Prepare closing documents and coordinate the execution, registration, and filing of legal documents.
• Support subdivision, site plan, development, procurement, and contract administration processes.
• Maintain property, agreement, contract, template, and precedent records.
• Prepare briefing notes, research summaries, reports, by-laws, resolutions, notices, and agreements for review.
• Monitor legislative changes and support policy, procedural, governance, and statutory compliance reviews.
• Liaise with Town departments, external counsel, and internal stakeholders.
• Coordinate document collection, disclosure, and file preparation for litigation and tribunal matters.
• Monitor external legal invoices, retainers, budgets, and related reporting.
• Coordinate legal information requests, corporate records, official documents, and Council documentation.

Education and Training

• Post Secondary Diploma in Law Clerk studies or equivalent work experience.
• Membership or eligibility for membership with the Institute of Law Clerks of Ontario (ILCO) is an asset.

Experience and Knowledge

• Minimum three years of progressively responsible law clerk experience.
• Experience working in municipal law, real estate law, planning law, or a related legal environment.
• Knowledge of electronic records and document management systems.
• Knowledge of municipal government operations and governance.
• Understanding of municipal law processes, real estate transactions, and contract administration.
• Knowledge of the Municipal Act, Planning Act, Land Titles Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and related legislation.
• Experience in municipal government is an asset.
• Experience supporting real estate transactions and development agreements is preferred.
• Experience working with external legal counsel and public sector organizations is preferred.

Skills and Competencies

• Excellent legal research and analytical skills.
• Superior attention to detail and accuracy.
• Strong organization and project management abilities.
• Ability to maintain strict confidentiality.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Effective written and verbal communication skills.

Application Process

If you’re interested in joining our team, click the “Apply Now” at the top and/or bottom of the job posting to start the application process by the posting closing date. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

The Town of Saugeen Shores is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Town of Saugeen Shores will make every effort to accommodate applicants with disabilities in its recruitment and selection process.