Accounting Assistant 1

Position Details

• Job Category: Finance, Accounting & Purchasing
• Division & Section: Chief Financial Officer's Office, Financial Strategy & Policy
• Work Location: City Hall, 100 Queen Street W., Toronto, ON
• Job Type & Duration: Full-Time, 1 Permanent, 2 Temporary (12 months) vacancies
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Posting Period: 28-Sep-2026 to 13-Oct-2026

Major Responsibilities

• Perform accounting duties related to accounts payable and receivable, purchasing, internal control and in researching, analyzing and reconciling to general ledger, ensuring compliance with established corporate policies, procedures and practices.
• Review, research, analyze and reconcile accounts, reallocations, setting up purchasing documents, working papers and spreadsheets for procurement and general ledger reconciliations.
• Prepare journals, invoices and other financial information for the division.
• Process vendor invoices for certification and ensure compliance with Divisional signing authority limits.
• Maintain and monitor accounts receivable activities such as MAP recoveries, and prepare, review, and post journal entries.
• Create purchasing related documents such as Purchase Requisitions, Purchase Order Amendments, Contract Release Orders and Divisional Purchase Orders.
• Liaise with Divisional staff to resolve outstanding parked documents.
• Set up and maintain relevant spreadsheets for client support as required.
• Research and analyze financial information.
• Review financial system reports, such as variance, cost center, miscellaneous accounts, making comments or corrections as necessary.
• Ensure various related accounting journal entries are processed and reconciled to SAP in a timely manner.
• Coordinate projects and assignments.
• Direct staff and provide training, advice and guidance as needed.
• Provide assistance on accounting and financial related matters to the Divisional units.
• Interpret policies, by-laws, agreements/contracts and council reports to the public and departmental staff.
• Prepare calculations and analysis of data and compile data for pre-paid and amortization expenses.
• Create and generate ad hoc reports from various sources for analysis and billing purposes.
• Ensure internal controls for Purchasing Card (Pcard) and other financial functions are maintained in accordance with City By-laws and policies and make recommendations regarding processes and improvements.
• Respond to enquiries regarding payroll and personnel matters in accordance with Collective Agreements and City policies.
• Prepare payroll reports for Division.
• Coordinate with the Auditors.
• Prepare and process period end and year-end accrual and closing journal entries.

Key Qualifications

Your application must describe your qualifications as they relate to:

• Completion of a professional accounting designation or Bachelor's Degree in Business/Accounting or the equivalent combination of education and/or experience in the accounting/payroll field.
• Considerable experience using SAP S/4 HANA and SAP Ariba specific to purchasing related transactions.
• Considerable experience in analysis, investigation and processes related to payroll, accounts receivable, accounts payable and general ledger.
• Considerable experience analyzing financial data, and preparation of reports using Microsoft Office Suite: Excel, Word, and PowerPoint.

You must also have:

• Advanced knowledge of current accounting procedures and techniques pertaining to the function.
• Ability to prepare detailed correspondence, memoranda, summaries, financial statements, and documentation requiring interpretation and application of a wide range of administrative accounting practices.
• Strong interpersonal skills and client related focus with the ability to communicate and maintain effective working relationships with all levels of staff, divisional operating management, agencies and the public clients.
• Ability to perform complex detailed computation and calculations.
• Ability to work under time constraints and to meet tight deadlines in a fast-paced environment.
• Ability to plan, organize and manage work independently with minimal supervision and cooperatively as a member of a team.
• Ability to work overtime as required to meet deadlines.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.